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Public Records Requests

filing cabinets

Public Records Disclosure Information

Pursuant to ORS 192.420 (1), every person has a right to inspect any non-exempt public record of Lane Transit District (“LTD”).  LTD recognizes and respects the public’s right to public documents and the importance of maintaining orderly files to facilitate public access in an efficient and cost-effective manner.

Instructions

All written requests must be submitted on LTD’s Public Records Request Form; linked below under ‘Supporting Documentation’. The Public Records Request Form must be fully completed and must include the following information from the requester:

  • Name
  • Mailing address
  • E-mail address
  • Telephone number
  • A sufficiently detailed description of the record(s) requested to allow LTD to search for and identify responsive records.
  • The Public Records Request Form must be signed and dated by the requester.

LTD may request additional information or clarification from the requester for the purpose of expediting LTD’s response to the request.

Requests can be made via hard copy with the fillable and printable form under ‘Supporting Documentation’ below. This method of request can be emailed to recordsrequest@ltd.org, mailed to Public Records Officer, P.O. Box 7070, Springfield, OR 97475, or brought into the LTD Administrative Office located at 3500 E. 17th Avenue, Eugene, OR 97403.

Supporting Documentation

Public Records Request Form (pdf)
Public Records Request Fee Reduction/Waiver Form (pdf)
Records Request Denial Petition Form (pdf)
Information Management Policy
(pdf)
Resolution No. 2020-02-19-009, Information Management Policy Adoption (pdf)
Public Records Request Fee Schedule (pdf)

Public Records Fees:

ORS 192.440 allows LTD to charge a fee to fulfill public records requests. The fee schedule complies with the statewide standardized fee schedule established and mandated by the Oregon Department of Administrative Services (DAS).

Fees will be charged for staff time required to redact exempt information from requested public records prior to release. Payment can be made:

  • A check may be mailed to Public Records Officer, P.O. Box 7070, Springfield, OR 97475
  • Payment may be brought into the LTD Administrative Office located at 3500 E. 17th Avenue, Eugene, OR 97403, attention Public Records Officer

When costs are incurred for a request, LTD takes the following action:

  • Notify requester of initial cost-estimate.
  • Seek approval, prior to initiating work to fulfill a Public Records Request, if total costs estimated are greater than $25.
  • Work with requester to refine the scope of their request or otherwise reduce out-of-pocket cost when initial cost-estimate is greater than $250.

Response to Records Requests

All requests will be responded to as soon as practical and without unreasonable delay. Responses will be made within five (5) business days or, if more time is needed for a full response, within ten (10) business days. LTD’s acknowledgment of receipt of a written request for public records will:

  1. Confirm that LTD is the custodian of the requested record;
  2. Inform the requester that LTD is not the custodian of the requested record; or
  3. Notify the requester that LTD is uncertain whether LTD is the custodian of the requested record.

On-site Inspection of Public Records:

A requester must complete the Public Records Request Form, as set forth in Section II of this policy. A requester requesting to inspect records at LTD shall also call the Public Records Officer and indicate the number of people seeking to inspect the requested record(s) so that a conference room may be reserved. Once LTD has received and reviewed the request, the requester will be contacted when the records are ready for the requester’s review. Fees will be charged in accordance with Section III, above.

A space will be provided to the requester for reviewing the public record(s). There will be an hourly charge for a staff person’s time to supervise the requester’s inspection of records. This fee must be paid in advance. Any pages to be copied should be marked by the requester with a post-it note, which LTD will provide. 

When the requester has completed his/her review, the requester shall return the record(s) in the same order and condition as provided. The requester will be contacted when copies are available for pick-up. As set forth in Section III, pre-payment of fees will be required.

Review of Denials for Release of Public Records

Denial: Within five (5) business days of LTD’s issuance of a denial or partial denial of the requester’s public records request, the requester may petition the Public Records Officer in writing for a review of that decision. The petition must clearly identify the reasons the requester disagrees with LTD’s denial. The Public Records Officer will provide the petition and any other relevant information to the general manager, or his/her designee. The general manager, or his/her designee, will promptly consider the petition and either affirm or reverse the denial. The Petition form is listed above under ‘Supporting Documentation’.

Appeal:  If a public records request is denied, the person making the request may appeal the denial to the Lane County District Attorney’s Office. If the Lane County District Attorney determines that disclosure is appropriate, LTD can disclose the records or challenge the District Attorney’s decision in court.

For more information, contact:
Public Records Officer
541-682-6103
recordsrequest@ltd.org

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